Add some consistency to help you get organized! I know, I know, there is nothing consistent in construction, so it's hard to plan etc... However, if you plan out your day you will go from jobsite firefighter to variable manager answering 50 question rather than 80 questions a day. If you feel like most of your time is answering question, then a simple daily plan added with consisteny is just what you need. So, start off your week by making a daily plan like the one down below, give it a fair try for a couple of weeks to see if it helps with your time management.
6:00-6:30: Coffee, emails and day goal list.
7:00-7:05: Convey you plan to the crews in the morning meeting, setting the days expectations.
7:05-7:10: Verify they understand: ask them to repeat the task plan. This is important, you want everyone to understand the goals and how they are to achieve them.
7:10-7:20: Ask for feedback, this is where great ideas are generated, Listen and re-act give them notice you were listening and if there is a great idea implement it.
7:20-7:30: set up clean, safe and organized work area, tools and equipment.
7:30- start work
9:00: monitor progress; ask if there is anything you can do to help out.
12:30-12:40: Quick meeting checking to see if you’re on track or to determine if necessary changes are to be made, in order to finish the day off strong and on schedule.
3:00-3:15: Roll up tools, equipment etc. Supervision fills out timecards and quantities.
3:15-3:30: If you’re done here, you hit your target goal, assuming you are working an eight hour day, so take the time to thank the crews and ask for any suggestions that could help improve performance tomorrow. If your going to run past your normal scheduled time, you should catch this at the 12:30-12:40 meeting letting the crews know they will be working until they reach the daily goal. This allows them to plan on working late, vs. coming out at 3:00 realizing your going to come up short of your daily goals and force them to stay late with little notice.
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