If there is one thing I could improve it would be time management, especially lately I have found myself missing a meeting, forgetting scheduled activities etc., I thought to myself how could I gain control and develop better time management? So thinking back to a time I thought everything was clicking, and asked myself what was the difference? I realized that I had somewhat of a set routine where I picked five important items that needed to happen everyday. So I wrote down a list of my daily work process from what I call "glory day's" and this is what I came up with.
Have a short discussion on the day’s logistics: deliveries, concrete pours, layout, dumpsters, crane time etc.…
Understand and set daily goals. So you can clearly define and convey to the crew’s.
Information Control: Make sure you’re aware of any changes or challenges you will be faced with that day.
How many Man Hours are left on the task’s being performed?
(Are there only 63 man-hours remaining to place embeds?)
Items you’re tracking tight; treat like a countdown, letting everyone know how many hours are left.
Define goals for the day.
Break down the task, safety, crewing and hour expectations.
Suggestions, comments and ideas.
Verify proper safety, equipment, tools and materials are available.
Make a checklist and follow up items.
Update, review and look-ahead scheduling
Verify task: proper mix designs, embedded items, layout, and changes
Measure production: Man Hours/Units. Are you on track?
If it doesn’t look like you will hit your daily target make adjustments (don’t wait until the end of the day) tracking and motivating everyone is a full time
Quantify units for the day.
Input into a units in place graph to hand out in the evening meeting.
(If you’re not using a units in place chart see the link below to start).
Don’t leave time input until the ends of the week, get it done daily for accuracy and efficiency. (See the link below to help with time cards).
End of Shift Meeting/ Inventory
Did you hit your daily goal?
What went right/ what went wrong group discussion.
Adjustments for tomorrow: Suggestions.
Did you meet/beat your production goals?
Was there re-work done today? If yes why? Get to the route with a group discussion so everyone can learn from that mistake
Did any materials or equipment down?
At the conclusion of the meeting thank them for their efforts!
Having a consistent daily routine will help you develop the necesary time management skills to be an effective leader. When your organized, your job and everyone around you will follow suit.
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