Why should they be filled out daily?
If you wait until the end of the week the cost coding will not be accurate, the time is not just used to pay the employees, the estimating department uses your numbers to aggressively bid work, so if you cheat one code to look good on another it could affect you on your next project if they use your numbers.
One of the reasons the foreman directly over the crew should fill out his crews time, they know exact durations and activities each person was working on. If you’re a general foreman and have 2-6 foreman on a job who each have 8-10 members it becomes very time consuming to accurately track not only their hours but proper cost coding as well.
Who should fill them out?
Gets them to start tracking hours, this way they can start to associate MH’s/Unit Cost when they see the weekly labor report. It also gives them responsibility they need the training to move up to the next level.
Double checked and sent in by GF/Super
Verify proper coding
Ensure they get to payroll at the end of the week.
Copy the Super/PM whoever wants to see them.
Set up a collaborative folder so everyone on the job can access on timesheet workbook, there are plenty of free platforms to choose from.
Drop box shared folder
When should they be turned in:
First, make sure they are Accurate:
Accuracy can’t be stressed enough, you need a true reading of your crews performance, as well as accounting and estimating need accurate information to process time and estimate accurately.
Then a Timely delivery; get in by the end of the week!
Mondays are to focus on the current week, not what you did last week.
Monday’s are the busiest day of the week, everyone is fresh and ready to go so don’t ignore a prime opportunity to start your week off right.